Why Smart Businesses Outsource Transcription

When most people think of transcripts, the first things that come to mind are courtroom proceedings with lawyers asking for a statement to be read back or part of a deposition to be repeated. These images are well-established in our social consciousness by decades of movie and television scenes that show us this.

Accurate transcriptions are of paramount importance to lawyers and police officers, but they are by no means the only professionals who require precise text records from spoken notes. Doctors, researchers, and business owners of every size need to maintain accurate records of spoken content. While employees often handle transcription duties in-house, most find that outsourcing transcription is a more cost-effective answer that spurs other benefits.

Transcription Workflow and Expertise

In many settings, transcription requirements will be highly variable, and the regular internal administrative staff covers them. There are two significant problems with this approach. The biggest is that it disrupts standard workflow, distracts people from their usual job responsibilities, and the increased workload can negatively affect worker morale causing further issues.

The second is that the staff doing the transcription work may not be giving it their full attention because it will be an added duty. This approach can lead to delayed document completion and less than sterling accuracy in the finished product. It completely negates the point of creating accurate transcripts in the first place. Outsourcing transcription avoids these pitfalls.

Cost-Effectiveness for Converting Speech to Text

Lost productivity wastes money and resources, but even if there is a need for full-time employees to perform transcription work, outsourcing is still a better answer. Best estimates from the U.S. Small Business Administration are that an employee costs 1.25 to 1.4 times their base salary without factoring in any benefits you might choose to offer or the cost of finding and training candidates. Employees are a significant expense. Outsourcing transcription eliminates the need for added employees and the associated costs.

Data Security and Confidentiality

Whether the audio files contain confidential business dealings, personally identifiable information, protected health information, criminal justice information, or any other material of a sensitive nature, choosing the right people to staff the project is critical. Transcription outsourcing allows businesses and individuals to access highly-secure speech to text technology that meets the rigors associated with HIPAA, CJIS, and other regulations.

Transcript Accuracy

Transcription companies like Athreon, who have been in business for decades, use the latest AI speech to text technology backed by teams of highly-skilled human transcription specialists. This blend of technology and human expertise results in the highest level of accuracy available.

Make The Smart Choice

From solo entrepreneurs to businesses with hundreds of employees, anyone may find themselves in need of speech to text transcripts. As has been illustrated, the process of trying to generate transcripts in-house can spur undesirable outcomes. So, smart businesses have discovered that outsourcing transcription work avoids all of these problems.

Transcription outsourcing is safe, secure, accurate, and cost-effective. Whether you’re a one-person research initiative or an enterprise user that needs hundreds of pages transcribed a day, why contend with the speech to text transcription headaches in-house anymore? To see how easy and affordable it can be to have your audio files and notes transcribed into text, contact Athreon Transcription Services today for a free consultation and trial.